Board Meeting
Rules & Procedures Committee
March 7, 2003
10:15 a.m. to 11:00 a.m.
8700 Tesoro Drive #700
San Antonio, Texas 78217

Notice was duly posted and a meeting of the Rules and Procedures Committee of the Austin-San Antonio Intermunicipal Commuter Rail District Board was held on March 7, 2003. The meeting was called to order at approximately 10:26 a.m. by Al Notzon.

I. Participants:

In attendance were:

• Sid Covington
• Al Notzon
• Gerald Daugherty
• Shelton Padgett
• Dave Marsh
• Tullos Wells

Gonzalo Barrientos and Sam Barshop were unable to attend.

Additional participants included Bill Bingham.

II. Items of Business:

A. Bylaws &

Mr. Notzon advised that proposed bylaws were previously distributed for members’ review. He then introduced Mr. Bingham to the group:

Mr. Bingham advised that the proposed changes that were made to the bylaws were categorized as follows:

• 1. Basic corrections;
• 2. Few additions.

Mr. Notzon asked for specific concerns/questions from the committee.

Dave Marsh discussed the idea of changing the name of the Board in an effort to reduce confusion. Mr. Marsh then moved to strike “commuter” from the title.

A discussion ensued regarding the proposed change/motion and various names/scenarios were discussed. Gerald Daugherty advised that he had a problem with the requested change and Mr. Marsh’s withdrew his motion.

Mr. Covington then made a motion to adopt bylaws as is, which was seconded by Mr. Daugherty.

The bylaws were approved as presented.

B. What the Charge to the Committee is going to be -

Mr. Notzon advised that the committee would seek input from the Board Chairman, Tullos Wells, for ideas of what was expected of the committee.

Mr. Wells advised that his sense of what was expected from the committee involved 2 component parts:

• 1. How to get up and running/operational, which is a broad portfolio; and
• 2. How to craft exactly how to become operational (i.e., best model going forward).

Mr. Notzon then asked the committee members for thoughts/comments.

A discussion ensued regarding the timeframe in which the group needs to act. Sid Covington advised that he believes the Board clearly needs to establish rules and regulations, consulting agreements, the securing of services and the developing of a strategic plan on how to proceed. Mr. Covington suggested looking at the next 6 to 12 months for a plan.

Mr. Marsh agreed with Mr. Covington and further added that the group should probably perform a little research in an effort not to reinvent the wheel (i.e., obtaining information on how other districts operate).

C. Other Items of Business -

Ross Milloy advised that his group would be available as their schedules permit. Mr. Milloy advised they would be busy over the next few months with various conferences. Mr. Wells expressed his appreciation and stated that Mr. Milloy and his team were doing a great job of taking care of the Board and “keeping all of the plates spinning.”

III. Meeting Adjourned:

No further business was brought before the Committee. Chairman Notzon adjourned the Rules and Regulations Committee at approximately 10:56 a.m.